Zoom: How to schedule a Zoom meeting using the Zoom Microsoft plugin within your Microsoft Outlook application installed on local machine

This article will show you how to schedule a Zoom meeting using the Zoom Microsoft plugin within your Microsoft Outlook application installed on your local machine.

Note – If you have not already installed the Zoom Microsoft plugin, please refer to the below article.

https://servicecenter.ric.edu/TDClient/1794/Portal/KB/ArticleDet?ID=110395

1. In Outlook, click on the Calendar icon.

2. Select the day where you want to schedule your meeting on.

3. On the Home ribbon, click “Schedule a Meeting”.

4. In the Zoom – Schedule Meeting, do the following:

• Make sure that “Generate Automatically” is turned on
• For security, you need at least one of the options selected. By default, the Passcode and Waiting Room will be turned on.
• For video, we recommend that you have the “Off” turned on for both the Host and Participants. The host and participants will be able to turn on their video once they enter the meeting.
• For audio, we recommend that you turn on “Telephone and Computer Audio”. This will allow the host and the participants to join the meeting either using their telephone or computer for audio.

5. Click “Save”.

6. Enter the users within the “To” field on who you want to invite to your Zoom meeting.

7. Enter in the Start time and End time.

7. Click “Send”.

8. You meeting invite has been sent to out and the Zoom meeting appointment has been placed on your Outlook calendar.