Assigning an Academic Advisor to a Student

Purpose: Use this document as a reference for assigning an advisor to an individual student.

Notes:

1. Advisors must be set up by Management Information Services (MIS) in the Instructor/Advisor table prior to being able to assign them to a student.

2. Before you can assign an advisor a student you need to be granted clearance by MIS to do so.  For that, you may request clearance by entering a request into the RIC’s ticketing system at: https://servicecenter.ric.edu/TDClient

Assign a Student to an Advisor

1. Log in to http://MyRIC.edu

2. Chose the RIC Faculty Homepage from the pull-down menu.

3. Click on the NavBar (compass-like icon on the right of your screen). Then navigate to:

NavBar >Menu>Administrative Systems>Campus Solutions

4. Once you’re in the Campus Solutions (CS) System, navigate to:

Main Menu>Records and Enrollment > Student Background Information > Student Advisor

5. On the Student Advisor search page, type in the student ID number or name.

6. Select Search.

7. On the Student Advisor page, enter information into the following fields:

• Academic Institution: Input or Look Up
• Advisor Role: Advisor
• Academic Career: Input or Look Up
• Academic Program: Input or Look Up
• Academic Plan: Input or Look Up (optional)
• Academic Sub-Plan: Input or Look Up (optional)
• Academic Advisor: Input or Look Up

8. Click Save at the bottom of the page.  

The process to assign a student to an advisor is now complete. 

Once the student is assigned, they will be viewable on the assigned Advisor's My Advisees list in the Advisor Center.

If the program plan stack is Complete or Discontinued, the student will  no longer appear on th Advisor's list or, if the student has not registered for a class in the last three terms.

Assign a Student to Different Advisor

Navigation: NavBar > Records and Enrollment > Student Background Information > Student Advisor

1. On the Student Advisor search page, input the student ID or Name.
2. Select Search

3. On the Student Advisor page, select the [+] plus icon on the right side of the Student Details section to add a new row.

4. A new row has been added. Enter the following information:

1. Academic Institution: RICOL
2. Effective Date: The date the advisor becomes effective for the student.
   1. The Effective Date corresponds with the effective date on the student's Student Program Plan page. Advisor assignments are effective-dated, which means that only active advisor IDs and active student program/plan fields (career, program, and plan) can be selected at the time of assignment.
   2. For example, if a change to the student's program/plan was future effective dated to 09/21/2023, and you want to assign a new program advisor today 08/25/2023, the new program would not be available for you to select from in the Academic Program field in the Student Academic Details section. This means that the advisor(s) would not display in the Student Service Center until 09/21/ 2023.
3. Advisor Role: Advisor
4. Academic Career: Input or Look Up
5. Academic Program: Input or Look Up
6. Academic Plan: Input or Look Up (optional)
7. Academic Sub-Plan: Input or Look Up (optional)
8. Academic Advisor: Replace existing advisor's ID with new advisor's ID

5. Select Save.